Partner FAQ

  

FAQ 

  • How is partnership defined?    
  • Where can we get an Application for Partnerships or Mentoring?    
  • Where do I submit the Application for Partnerships or Mentoring?   
  • What are the responsibilities of organizations and businesses that partner with PGCPS?   
  • When will I know if PGCPS is interested in partnering with my organization or business?   
  • My organization/business wants to partner with a PGCPS school on the submission of a grant application. What do I do?   
  • What are the responsibilities of organizations and businesses that partner with PGCPS to secure a grant letter of support?   
  • Is it possible for me to get a letter of support for a grant proposal without completing the Application for Partnerships & Mentoring?   
  • What are the steps for getting a letter of support from PGCPS?    

  •  
    Q: How is partnership defined?
    A: A PGCPS partnership is defined as a mutually agreed upon relationship between Prince George’s County Public Schools and an entity whose mutual commitment and focus are to: (a) strengthen the school and the academic achievement of its students; and (b) strengthen the business community.  These entities may take the form of either a business or community-based organization. For example, a local business that donates supplies or equipment essential to a project would be considered a partner. It is important to note that organizations who partner with PGCPS must comply with all federal and state regulations regarding the reporting and expenditure of grant funds.
     
     
     

     
    Q: Where can we get an Application for Partnerships or Mentoring?
    A: The Application for Partnerships or Mentoring is available online here or for download on the Partner Resources page.
     
     
     

     
    Q: Where do I submit the Application for Partnerships or Mentoring?
    A: The completed application must be submitted to the Office of Business & Community Partnerships at least four weeks prior to the proposal start date.  If you cannot submit the application online it may be sent via email to
    clandis@pgcps.org or by mail to the Office of Business & Community Partnerships, 14201 School Lane, Room 201-D, Upper Marlboro, Maryland 20772. 

    If a letter of support is requested, a draft must be prepared and submitted with the proposal for review and refinement by PGCPS. The draft letter should highlight key proposed partnership features. 
     
      

     
    Q: What are the responsibilities of organizations and businesses that partner with PGCPS?
    A: Prince George's County Public Schools is open to working our partners to ensure a fulfilling experience for both our students and our partners.  We are willing to work with you to help your organization find the resources and information they need for a successful project.  Please be sure to note your expectations of PGCPS on your application under Section III: Project Details.
      
     
     

     
    Q: When will I know if PGCPS is interested in partnering with my organization or business?
    A: PGCPS is aware of the necessity to quickly process partnership requests for partnership opportunities or grant proposals; therefore, a response from PGCPS should be anticipated within seven business days from the receipt of the request.
     
     
     

     
    Q: My organization/business wants to partner with a PGCPS school on the submission of a grant application. What do I do?
    A: Step 1 - Meet with the school’s principal (or his/her designee) to present your ideas to determine if another organization or business is providing the same or similar services to the school.  Bring evidence and documentation of the effectiveness of your service.
     
     

         Step 2 - Complete the Application for Partnerships or Mentoring. By doing this, you will define the nature of the partnership; describe what you will offer; how long you plan to provide your service; what, if anything, you would need to provide the service; the results the school can expect from the partnership; and what your organization would gain from the partnership.  

         Step 3 - Once your Application for Partnerships or Mentoring is received by PGCPS, the PGCPS Partnership Review Committee will provide you with feedback within 30 days.  


     
    Q: What are the responsibilities of organizations and businesses that partner with PGCPS to secure a grant letter of support?    
    A: Organizations and businesses that collaborate on activities that are funded through grants secured by or on behalf of PGCPS must adhere to the same conditions listed in the assurances that the Superintendent of Schools signs. These conditions cover the rules related to fair labor standards; civil rights; access by persons with disabilities; environmental, safety, and health regulations. In addition, organizations and businesses that partner with PGCPS on grants must comply with all federal and state regulations regarding the reporting and expenditure of grant funds.
     
      

     
    Q: Is it possible for me to get a letter of support for a grant proposal without completing the Application for Partnerships or Mentoring?
    A: No.  In order to receive a letter of support from PGCPS for a grant proposal, partners must adhere to the process outlined. The process begins with PGCPS receipt of a completed Application for Partnerships or Mentoring.
     
     
     

     
    Q: What are the steps for getting a letter of support from PGCPS?
    A: Step 1 - At least 30 days before the letter is needed, e-mail a final copy of your grant proposal, including a budget, and a sample letter that you have drafted to the Office of Business & Community Partnerships at partnerships@pgcps.org. Be sure that the addressee and his or her mailing address are complete. In addition, attach a copy of the Request for Proposal (RFP), as well as a completed Application for Partnerships or Mentoring.
     
     

         Step 2 - PGCPS Partnership Review Committee will review the proposal, checking it for: consistency with PGCPS policies; implied or expressed costs that will be borne by PGCPS (e.g. staff time, facilities, etc.). The PGCPS Partnership Review Committee will also review the proposal to ensure that its ideas do not conflict with any proposals under development by PGCPS staff, and that the support or commitment requested in the letter is appropriate and feasible.  

         Step 3 - Once the review is complete, the PGCPS Partnership Committee will make its recommendation. The Office of Business & Community Partnerships will finalize the letter and obtain approval to request the Superintendent’s signature on the letter.  

         Step 4 – The Office of Business & Community Partnerships will collect the signed letter and arrange for its delivery to the applicant. 

    Please allow 30 days for this process to be completed.
     


Office of Business & Community Partnerships
Prince George’s County Public Schools
14201 School Lane, Room 202-A1
Upper Marlboro, Maryland 20772

Phone: (301) 952-6095
Fax: (301) 952-6762
partnerships@pgcps.org  

Last modified: 8/10/2011 12:44:26 PM