Hotline Policy and Procedures

Objective To provide a confidential means for employees and citizens to anonymously report suspected wrongdoing, including waste, fraud, and abuse of PGCPS resources.
 
Scope Phone calls received through the hotline or similar sources (e.g. mail).
 
PurposeTo establish procedures for the receipt of documents, handling of hotline calls, review of allegations, and resolution of problems. 

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Supervision of Program
The Internal auditor is responsible for the oversight, coordination, review and investigation of incidents reported under this program.
 
Supervision of Hotline
Hotline Vendor receives calls. The hotline should be forwarded to the Investigative Auditor in charge of hotline investigations.  The hotline should be forwarded to the Director of Internal Audit when the Investigative Auditor is out of the office.
 
Confidentiality 
Employees, Vendors and Citizens who call the hotline may remain anonymous.  If the person requests anonymity, no attempt will be made to identify the employee, vendor or citizen.  Information provided must be treated as confidential and privileged to the extent permitted by applicable law.

Hotline investigations will be undertaken in a confidential manner.  Reports and correspondence will only be distributed to the Superintendent and BOE unless consent has been authorized by the Director of Internal Audit.
 


Sasser Administration Building
14201 School Lane
Internal Audit Trailer
Upper Marlboro, MD 20772
Phone: (301) 780-6888
Fax: (301) 780-6893
Last modified: 1/13/2011 1:59:01 PM