Under the direction of the Supervisor of Pay and Leave Services, the Pay and Leave Specialist will be responsible for the administration of the time and leave reporting, leave management, pay adjustments, separation payouts and extended option pay plans. The incumbent of this position will assist with payroll processing and the analysis and reporting of information related to time and leave accountability. The Pay and Leave Specialist will review, resolve and respond to inquiries related to pay and leave and will provide information and guidance to timekeepers, timecard approvers and employees related to pay and leave processes and procedures.
Analyzes timecard data to identify discrepancies; processes, reviews and corrects timecards;
Tracks, monitors, approves and researches extended leave requests, such as Family and Medical Leave Act (FMLA), leaves of absences, Sick Leave Bank and other extended leaves of absence;
Develops close work relationships with timekeepers and timecard approvers to ensure employees are accurately paid and are on the appropriate leave type on a biweekly basis; addresses and responds to inquiries related to employees’ pay and/or leave status;
Researches, calculates and processes retroactive payments, leave payouts and earned versus pay for employees with personnel changes; reviews and approves calculations of team members to ensure accuracy prior to payment;
Researches, calculates and processes off-cycle payments for late time, high volume submissions or as assigned by supervisor;
Assists in maintaining compliance for the purpose of adhering to federal, state and local employment laws and negotiated agreements;
Completes diverse technical and administrative duties that support the pay and leave functions to ensure employees are returned to work in a timely fashion and paid accurately;
Gathers, reviews, compiles and maintains data from a variety of systems to prepare accurate and comprehensive reports for supervisors and leadership;
Attends and participates in team and divisional meetings to assist in continuous improvement with communications, customer service and planning;
Provides training and monitors the work of newly hired personnel; and
Performs other duties as assigned.
Thorough knowledge of federal, state and local laws, policies and procedures as it pertains to pay and leave;
Knowledge and experience with payroll and leave systems (Oracle experience preferred);
Extensive knowledge of payroll practices, accounting principles and IRS payroll regulations;
Proficient in the Microsoft Office suite (Excel, PowerPoint, Word, etc.) and Google applications;
Skilled using the internet for work-related research;
Excellent oral and written communication and presentation skills;
Excellent interpersonal and organization skills;
Ability to establish and maintain effective working relationships;
Ability to work both independently and within a team;
Ability to exercise appropriate judgment and discretion in providing administrative and technical support;
Ability to maintain confidentiality; and
Ability to collect, compile and analyze data, assemble information, and prepare reports.
Bachelor’s degree from a regionally accredited college or university in business, accounting, finance or a related field required. A minimum of three (3) years’ experience in financial management and administration preferred. . In lieu of the education requirement, a total of five (5) years of directly related successful work experience in the payroll services and/or leave management field may be substituted.
Fundamental Payroll Certification (FPC) preferred.
>No direct supervisory responsibilities.
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
None.
