Position: Payroll Analyst II

Position Summary:

Under the direction of the Supervisor of Pay and Leave Services, the Payroll Analyst II will be responsible for the accurate preparation, documentation and reconciliation of payroll and the administration of the Oracle payroll system.   Theincumbent will review and analyze the existing payroll systems, procedures and financial reports, internal controls and operations to ensure effective and efficient accountability.The Payroll Analyst II will design changes considered necessary, prepare procedural manuals and reports of financial and payroll transactions, analyze account records, implement/install approved changes, and perform responsibilities related to federal and state taxes

Duties and Responsibilities:

Provides highly complex administrative support in the areas of payroll compensation, calculation and processing, benefits calculation and compilation, accounting, and record keeping systems;

Processes biweekly, supplemental and summer payroll;

Provides information to employees, supervisors, outside agencies and/or other auditors;

Performs mathematical computations which includes, computing costs, adjusting, balancing, and reconciling information to ensure accuracy of data;

Performs troubleshooting and works with school system staff to resolve system problems;

Analyzes and coordinates changes to the system to comply with the laws, as well as internal and external reporting requirements;

Analyzes and compiles information and prepares payroll related surveys, studies, projects and investigations;

Performs analyses and prepares schedules to aid the Business Management Services Division in the budget and financial close process;

Reconciles payroll liability accounts to ensure accuracy of reporting and distribution of funds;

Performs analyses, prepares schedules, adjusts journals and notes for payroll related liabilities for year-end financial reporting;

Leads and prepares operational system requests and updates the procedure manual to accommodate changes in the system;

Leads, analyzes and prepares annual and quarterly federal and state tax returns;

Prepares and reconciles W-2s;

Resolves customer inquiries concerning payroll issues;

Performs analyses of costing for payroll transactions and ensures proper posting to general ledger;

Leads and performs payroll processes as directed;

Supports payroll team leads and/or supervisors, and

Performs other related duties as assigned.

Qualifications:

 Thorough knowledge of generally accepted payroll and accounting principles, practices, and procedures applicable to governmental entities;

Thorough knowledge of payroll laws and regulations in the State of Maryland, local and federal governments;

Demonstrated understanding of specific legal provisions and generally accepted payroll principles applicable to the school system;

Knowledge of information management systems and their application to payroll operations;

Ability to review, examine, analyze, and interpret payroll and accounting documents and records;

Ability to recognize, initiate and implement system changes; ;

Ability to establish and maintain effective working relationships with school system officials and employees; and

Strong and effective oral and written communications skills.

Education and/or Experience Requirements:

Bachelor’s degree from a regionally accredited college or university in business, accounting, finance, or a related field required.  A minimum of three (3) years’ experience in financial management and administration preferred. A minimum of three (3) years’ experience operating a large, computerized payroll system in the government or the private sector. Experience with the Enterprise Resource Planning (ERP) systems, preferably Oracle Human Resources Management System (HRMS) is a plus.

Certification:

Certified Payroll Professional (CPP) preferred

Supervisory Responsibilities:

No direct supervisory responsibilities.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.