Position: Payroll Technician

Position Summary:

Performs difficult clerical payroll tasks in the updating and maintenance of the payroll system, including controls, preparation, verification, reports, time reporting and any other transaction affecting the payroll operation. May provide guidance to and oversee the work of Payroll Clerks.

Duties and Responsibilities:

Monitors, maintains, processes and ensures accuracy for payments and time entry for assigned employees;

Reviews attendance registers for an assigned bank of schools or administrative areas;

Verifies time reported and contacts work locations to resolve any questions concerning employee’s pay and/or discrepancies;

Monitors, tracks and maintains employees’ leave of absences and return to work;

Calculates reconciliations (earned versus paid) to determine payroll liability;

Answers frequent walk-in, email and telephone requests from employees regarding complex payroll questions;

Prepares complex reports by compiling summaries of earnings, leave, deduction and non-taxable wages;

Updates payroll records by entering any changes to employee information such as: exemptions, time worked, leave and balance adjustments;

Calculates and makes adjustments as necessary for employee salary changes, overtime, loss time and retroactive earnings (occasionally calculations may include Federal, State and Social Security taxes and other voluntary deductions);

Initiates periodic payments by preparing and administering checks or making deposits to a banking institution;

Processes and issues W2 forms;

Enters tax information into Oracle;

Enters Extended Option Pay Plan information into Oracle;

Supervises the work of other payroll clerks, when necessary;

Trains newly assigned employees;

Researches records to supply or support earnings paid and reported;

Initiates correspondence incident to assigned duties and responsibilities; and

Performs other duties as assigned.

Qualifications:

Thorough knowledge of relevant payroll legislation, policies and regulations on both state and federal level;

Through knowledge and experience with Microsoft Office Suite;

Extensive knowledge and experience with Oracle and/or other payroll software such as PeopleSoft, PayForce, etc.;

Experience working in customer service;

Excellent human relations skills, and oral and written communication skills;

Ability to efficiently and accurately perform data entry;

Ability to work independently in a time sensitive environment and make sound decisions;

Ability to work in a high volume and fast paced work environment; prioritize multiple tasks, and meet set deadlines;

Extensive knowledge of payroll practices, accounting principles and IRS payroll regulations;

Maintains confidentiality;

Ability to collaborate with others and be an effective team player; and

Ability to manually calculate complex pay and leave computations accurately.

Education and/or Experience Requirements:

High school diploma or GED required; Bachelor’s Degree in Accounting/Business Administration/Human Resources preferred. Six (6) years of experience in a fast paced, high volume payroll and/or human resources environment.  

Certification:

Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP) or equivalent preferred.

Supervisory Responsibilities:

Supervises the work of other Payroll Clerks, when necessary.

Physical Demands:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

Working Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Information:

None.